HR Services for Small Business: What to Look for in a Payroll Company

AUG 10, 2021 

HR Services for Small Business: What to Look for in a Payroll Company

As a small-business owner, you know how hard it is to juggle all aspects of the business, especially when it comes to dealing with the minutiae of payroll and employee paperwork. If you don’t currently work with a company that offers HR services for small business, then you are well aware that there are a lot of complicated rules and regulations. Even worse, those laws and statutes are constantly changing. It can be time-consuming — time that, as a small business owner, you just don’t have — as well as a risk and liability if ignored. 

You might not be able to afford a dedicated HR manager, but you probably can afford to outsource the job. Did you know the average salary for an HR manager in the United States starts around $90,000? That doesn’t include benefits. Most small-business owners would consider that to be a steep price tag. By hiring a third party to help with HR services as needed, you can save a considerable amount of money.


Many providers offer fixed costs based on the payroll of your company or on a per-employee, per-month basis. 


The differences between payroll and HR services can often be confusing since there are distinct differences even though they are related. Some of the functions a third-party provider can manage for you include benefits and payroll, but maintaining legislative and regulatory compliance and performing thorough background checks on potential employees are HR-specific items that are just as important. By shifting your focus to strategic efforts and outsourcing the administrative tasks you need to have handled, you will have more time to make an impact on the growth and future of your business.


Here is a closer look at the tasks that can be outsourced to a company that provides HR services for small business.


Recruitment and Onboarding


A business is only as strong as its people. Executives who are strapped for time may not be able to devote as much attention to recruitment as they would like, which can cost the company down the line. Outsourcing HR could make your hiring process simpler, from improving job postings to screening candidates with background checks or drug testing.

Onboarding is essential once those employees are brought into the fold. HR providers can help businesses update their employee manuals, job descriptions, and training practices. They can also help determine benefits packages when coupled with payroll services.



Every business has specific labor considerations, whether navigating local labor laws or industry-specific expectations. No matter those particulars, businesses are legally required to clearly communicate those laws to their employees.


When considering the costs of outsourcing HR services, it’s important to keep in mind the value you’re getting back. In addition to the time and headaches saved, outsourcing those tasks to an HR provider can help your business avoid any costly compliance errors.

Navigating Remote Work


Now that remote work is becoming the norm for so many businesses, this is one area where payroll and HR services can complement one another. Payroll is much more involved than just cutting checks to employees. It includes calculating the wages of hourly employees, withholding taxes, and more. It also involves tracking the time your employees work.


Outsourcing HR can help businesses manage their workforce in the new work environment, including the previously mentioned compliance and labor law communications in a digital world.


Outsourcing with Payroll Vault


You should seriously consider outsourcing those tasks to a specialized company that offers HR services for small business. Not only will it help protect your company, but outsourcing HR also allows you to get more for your money and puts a team of experts within your reach — experts that can work within your budget and understand your unique needs.


Payroll Vault is a boutique-style payroll and workforce management solutions company. We have affordable, customizable human resource solutions for small and medium-sized businesses. You can choose to receive HR support virtually or onsite. Payroll Vault provides a full suite of scalable HR and payroll services to help improve your business’s operations as you grow, including HR Online, our web-based comprehensive suite of tools and resources to help manage employees and remain compliant; HR On-Demand, which provides unlimited access to a team of certified HR professionals; and HR Complete, which offers a dedicated HR professional who builds an HR plan specific to your business needs and works with you to put it into action.  


To learn more about our boutique-style HR services for small business, contact your local Payroll Vault office today.